Managing embroidery files can be a daunting task. Between purchasing designs or creating your own, plus all those freebies on the internet, even conservative embroiders can collect thousands of designs in just a few years time. It is often difficult to find a design that is needed and sometimes results in a duplicate purchase.
To help you with managing embroidery files in your collection, here are some suggestions.
- Store embroidery files as well as their information files when available in one place, using a hierarchy of folders. The hierarchy can be categories and sub categories.
In the example folder structure below notice:
- Top level folder is simply called ‘Embroidery Designs’
- Inside ‘Embroidery Designs’ are category folders, like Alphabets, Animals, Bugs and more.
- The ‘Animals’ folder has sub-category named folders, like Birds, Cats, Dogs and Elephants.
- Within the appropriate folder would be stored the design files.
Maintain the number of designs within one folder to a reasonable level.
The goal is to maintain the number of designs within one folder to a reasonable level. When a large number of files are in one folder, finding designs can be difficult and software may run slowly when looking in folder with a large number of files.
- Establish a standard file name format that includes the original company information and a title.
- Commercial designs often include just a design number with no descriptive title as the file name.
- If the commercial design file name does not include a title, adding one to the file name will help in locating files.
- Be sure to keep the file extension in tact.
Real world examples
embroidery.com design JB096 is a snow owl, but comes only named JB096.PES
rename to JB096-EMB-Snowy Owl Perched.PES
emblibrary.com design L4106 is a Christmas wreath, but comes named L4106.DST
rename to L4106-EBL-Christmas Butterfly Wreath.DST
- Copy files from commercial usb drives and discs. Store the original in a safe place.
- Use a thumbnail preview software that updates icons; some cataloging software will do this.
- Backup your embroidery files. Disk failures, file corruption, viruses and other catastrophic events can cause you to lose your hard-earned collection.
The following softwares are available, mostly on Windows PC, for to help managing embroidery files. (Not listed in any particular order)
|Software||What it does||Availability|
|Bernina Portfolio||Design cataloging and preview (Part of Bernina Embroidery Software)||Windows|
|Floriani Design Library||Design preview with minor management (Part of Floriani Embroidery Software)||Windows|
|BuzzXplore v2||Design cataloging, preview and drive writing||Windows|
|CatalogIt||Design cataloging and preview||Windows|
|Embird||Design cataloging and preview (Iconizer and font add-on available)||Windows|
|Thumbnailer||Design icon preview||Windows and MAC|
Part of managing embroidery files is keeping them safe. Online backup solutions keep files safe from computer failure and other catastrophic events.
|Product||Basic plan information||Availability||Month/Year/2-Year|
|Carbonite||Unlimited storage on personal plans||Windows and Mac||$NA/59.99/119.98|
|iDrive||5GB Free; 1TB personal plan||Windows, Mac, Android and iOS||$NA/59.50/119.00|
|MozyHome||2GB Free;50GB and 125GB Plan||Windows and Mac||$5.99/65.89/125.79|
|SOS Online||Unlimited storage on personal plans||Windows, Android and iOS||$7.99/79.99/139.99|